The following are administrative forms commonly
used by the Owens Institute for Behavioral Research. The Institute's website
does not include a complete list of University of Georgia forms. To
view that list in its entirety, please visit the following website: UGA
Forms & Ethics Training
Employee Information Form. This
form should be completed by new employees (or those with personnel
changes): All appointment or changes in appointment should be
forwarded to the Institute Business Office prior to the beginning of
a pay period.
Employer Information Form. Form
to be completed by supervisor for all personnel appointments,
including new appointments, terminations, change in percent effort,
and rate of pay. This form should also be used for continuation
and re-appointments of current employees. All appointments or
changes in appointment should be forwarded to the Institute Business
Office prior to the beginning of a pay period.
Eligibility Verification Form. (Electronic I-9) is required for
all new employees of the Institute regardless of previous employment
at University of Georgia. This form provides verification
of eligibility to work in the United States. Form should be
completed by employee with supervisor’s certification
after it has been reviewed along with identification. Form
and copies of identification are to be forwarded to the Institute
Business Office. [Enter 13990 for the Employer Name or Code and 0194 for the Owens IBR location]
Please contact our office (706) 542-1806 to set up an appointment to complete your new employee paperwork. The original documents listed on your Electronic I-9 as proof of identification will be needed.
New UGA Employee Forms
Request for Services
Intellectual Property Agreement
Direct Deposit Request
Federal W-4 Withholding
Georgia G-4 Withholding
Background Investigation Consent
Interview Questionnaire. Questionnaire to be
completed by all terminating employees and returned to Human
Checklist. Checklist to be completed jointly
by employee and supervisor on all terminating employees. Checklist
should be returned to the IBR Business Office along with the
Institute Employee Information Form indicating an employee has terminated.
Request. Form to be completed by all eligible
employees requesting annual, sick, or miscellaneous leave.
Once signed by employee and approved by supervisor, form should
be forwarded to the Institute Business Office.
Hourly. A blank timesheet/timecard for hourly
bi-weekly employees. Employee and supervisor should complete
and return to the Institute Business Office.
Salaried. A blank timesheet/timecard
for salaried bi-weekly employees. Employee and supervisor
should complete and return to the Institute Business Office.
University Related. Form to be used to request
reimbursement for university related entertainment. Completed
and signed form and applicable receipts should be forwarded
to the Institute Business Office.
& Fees Information Sheet. Form to be used to pay
and/or reimburse non-UGA employees for services rendered. May also
be used to pay research participants. Contact the Institute Business
Office for proper procedures. Note: Special regulations apply
on payments to international visitors. Completed form with
signature of individual authorizing payment should be forwarded
to the Institute Business Office.
Cash Disbursement Receipt. All requests for reimbursement
by petty cash should include a completed disbursement receipt
to indicate appropriate account and description of items purchased.
Signature of vendor is not required if a detailed receipt
is provided. Disbursement receipt as well as purchase receipt
should be forwarded to the Institute Business Office for reimbursement.
Expense Statement. Form for tabulating expenses
for approved UGA travel. Completed and signed expense statement
along with applicable receipts should be forwarded to the
Institute Business Office.
Purchasing. All purchases are processed by Georganne Gonzalez (email@example.com). If you have any questions please feel free to contact her (542-1806). She will be happy to answer any questions or walk you through the purchasing system.
Any item construed as equipment with a unit value exceeding $99.99 must be procured via a purchase request.
Request Form. Fellows of IBR may request funds
from the Institute to advance their efforts to obtain extramural
funding. For example, funds have been allocated to support
equipment purchases, pilot research and off-campus consulting.
Fellows are expected to pursue internal funding mechanisms
through the OVPR's office where appropriate. Requests for
Institute funds are reviewed by the Executive Committee.