UGA/IBR
Administration Forms
The following are administrative forms commonly
used by the Institute for Behavioral Research. The IBR website
does not include a complete list of University of Georgia forms. To
view that list in its entirety, please visit the following website: UGA
Administrative Forms
Employee/Employer
Forms
Employee Information Form. This
form should be completed by new employees (or those with personnel
changes): All appointment or changes in appointment should be
forwarded to the IBR Business Office prior to the beginning of
a pay period.
Printable
Form (PDF: Employer & Employee Forms Combined)
Employer Information Form. Form
to be completed by supervisor for all personnel appointments,
including new appointments, terminations, change in percent effort,
and rate of pay. This form should also be used for continuation
and re-appointments of current employees. All appointments or
changes in appointment should be forwarded to the IBR Business
Office prior to the beginning of a pay period.
Printable
Form (PDF: Employer & Employee Forms Combined)
Employment
Eligibility Verification Form is required for
all new employees of IBR regardless of previous employment
at University of Georgia. This form provides verification
of eligibility to work in the United States. Form should be
completed by employee with supervisor’s certification
after it has been reviewed along with identification. Form
and copies of identification are to be forwarded to the IBR
Business Office.
Exit
Interview Questionnaire. Questionnaire to be
completed by all terminating employees and returned to Human
Resources Department.
Exit
Checklist. Checklist to be completed jointly
by employee and supervisor on all terminating employees. Checklist
should be returned to the IBR Business Office along with the
IBR Employee Information Form indicating an employee has terminated.
Leave
Request. Form to be completed by all eligible
employees requesting annual, sick, or miscellaneous leave.
Once signed by employee and approved by supervisor, form should
be forwarded to the IBR Business Office.
Payroll
Direct
Deposit, Request for. Request for direct deposit
of UGA net pay. New employees are required to have payroll
checks direct deposited. Form to be returned to Payroll Department.
E
Stub Request. Request for direct deposit advisement
delivery to individual by e-mail. The Payroll Department encourages
UGA employees to use e-mail for delivery of direct deposit
advisements. Form to be returned to Payroll Department.
Hourly
Timesheet. A blank timesheet/timecard for hourly
bi-weekly employees. Employee and supervisor should complete
and return to the IBR Business Office.
Salaried
Timesheet. A blank timesheet/timecard
for salaried bi-weekly employees. Employee and supervisor
should complete and return to the IBR Business Office.
Reimbursement
Entertainment,
University Related. Form to be used to request
reimbursement for university related entertainment. Completed
and signed form and applicable receipts should be forwarded
to the IBR Business Office.
Honoraria
& Fees Information Sheet. Form to be used to pay
and/or reimburse non-UGA employees for services rendered. May also
be used to pay research participants. Contact the IBR Business
Office for proper procedures. Note: Special regulations apply
on payments to international visitors. Completed form with
signature of individual authorizing payment should be forwarded
to the IBR Business Office.
Petty
Cash Disbursement Receipt. All requests for reimbursement
by petty cash should include a completed disbursement receipt
to indicate appropriate account and description of items purchased.
Signature of vendor is not required if a detailed receipt
is provided. Disbursement receipt as well as purchase receipt
should be forwarded to the IBR Business Office for reimbursement.
Travel
Expense Statement. Form for tabulating expenses
for approved UGA travel. Completed and signed expense statement
along with applicable receipts should be forwarded to the
IBR Business Office.
Miscellaneous
Funding
Request Form. Fellows of IBR may request funds
from the Institute to advance their efforts to obtain extramural
funding. For example, funds have been allocated to support
equipment purchases, pilot research and off-campus consulting.
Fellows are expected to pursue internal funding mechanisms
through the OVPR's office where appropriate. Requests for
Institute funds are reviewed by the Executive Committee.
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