UGA/IBR Administration Forms

The following are administrative forms commonly used by the Institute for Behavioral Research. The IBR website does not include a complete list of University of Georgia forms. To view that list in its entirety, please visit the following website: UGA Administrative Forms

Employee/Employer Forms

Employee Information Form. This form should be completed by new employees (or those with personnel changes): All appointment or changes in appointment should be forwarded to the IBR Business Office prior to the beginning of a pay period.

Printable Form (PDF: Employer & Employee Forms Combined)

Employer Information Form. Form to be completed by supervisor for all personnel appointments, including new appointments, terminations, change in percent effort, and rate of pay. This form should also be used for continuation and re-appointments of current employees. All appointments or changes in appointment should be forwarded to the IBR Business Office prior to the beginning of a pay period.

Printable Form (PDF: Employer & Employee Forms Combined)

Employment Eligibility Verification Form is required for all new employees of IBR regardless of previous employment at University of Georgia. This form provides verification of eligibility to work in the United States. Form should be completed by employee with supervisor’s certification after it has been reviewed along with identification. Form and copies of identification are to be forwarded to the IBR Business Office.

Exit Interview Questionnaire. Questionnaire to be completed by all terminating employees and returned to Human Resources Department.

Exit Checklist. Checklist to be completed jointly by employee and supervisor on all terminating employees. Checklist should be returned to the IBR Business Office along with the IBR Employee Information Form indicating an employee has terminated.

Leave Request. Form to be completed by all eligible employees requesting annual, sick, or miscellaneous leave. Once signed by employee and approved by supervisor, form should be forwarded to the IBR Business Office.

Payroll

Direct Deposit, Request for. Request for direct deposit of UGA net pay. New employees are required to have payroll checks direct deposited. Form to be returned to Payroll Department.

E Stub Request. Request for direct deposit advisement delivery to individual by e-mail. The Payroll Department encourages UGA employees to use e-mail for delivery of direct deposit advisements. Form to be returned to Payroll Department.

Hourly Timesheet. A blank timesheet/timecard for hourly bi-weekly employees. Employee and supervisor should complete and return to the IBR Business Office.

Salaried Timesheet. A blank timesheet/timecard for salaried bi-weekly employees. Employee and supervisor should complete and return to the IBR Business Office.

Reimbursement

Entertainment, University Related. Form to be used to request reimbursement for university related entertainment. Completed and signed form and applicable receipts should be forwarded to the IBR Business Office.

Honoraria & Fees Information Sheet. Form to be used to pay and/or reimburse non-UGA employees for services rendered. May also be used to pay research participants. Contact the IBR Business Office for proper procedures. Note: Special regulations apply on payments to international visitors. Completed form with signature of individual authorizing payment should be forwarded to the IBR Business Office.

Petty Cash Disbursement Receipt. All requests for reimbursement by petty cash should include a completed disbursement receipt to indicate appropriate account and description of items purchased. Signature of vendor is not required if a detailed receipt is provided. Disbursement receipt as well as purchase receipt should be forwarded to the IBR Business Office for reimbursement.

Travel Expense Statement. Form for tabulating expenses for approved UGA travel. Completed and signed expense statement along with applicable receipts should be forwarded to the IBR Business Office.

Miscellaneous

Funding Request Form. Fellows of IBR may request funds from the Institute to advance their efforts to obtain extramural funding. For example, funds have been allocated to support equipment purchases, pilot research and off-campus consulting. Fellows are expected to pursue internal funding mechanisms through the OVPR's office where appropriate. Requests for Institute funds are reviewed by the Executive Committee.