UGA/Owens Institute Administration Forms The following are administrative forms commonly used by the Owens Institute for Behavioral Research. The Institute's website does not include a complete list of University of Georgia forms. To view that list in its entirety, please visit the following website: UGA Administrative Forms Employee/Employer Forms & Ethics Training Employee Information Form. This form should be completed by new employees (or those with personnel changes): All appointment or changes in appointment should be forwarded to the Institute Business Office prior to the beginning of a pay period. Employer Information Form. Form to be completed by supervisor for all personnel appointments, including new appointments, terminations, change in percent effort, and rate of pay. This form should also be used for continuation and re-appointments of current employees. All appointments or changes in appointment should be forwarded to the Institute Business Office prior to the beginning of a pay period. Employment Eligibility Verification Form. (Electronic I-9) is required for all new employees of the Institute regardless of previous employment at University of Georgia. This form provides verification of eligibility to work in the United States. Form should be completed by employee with supervisor’s certification after it has been reviewed along with identification. Form and copies of identification are to be forwarded to the Institute Business Office. [Enter 13990 for the Employer Name or Code and 0194 for the Owens IBR location] Please contact our office (706) 542-1806 to set up an appointment to complete your new employee paperwork. The original documents listed on your Electronic I-9 as proof of identification will be needed. New UGA Employee Forms Request for Services Exit Interview Questionnaire. Questionnaire to be completed by all terminating employees and returned to Human Resources Department. Exit Checklist. Checklist to be completed jointly by employee and supervisor on all terminating employees. Checklist should be returned to the IBR Business Office along with the Institute Employee Information Form indicating an employee has terminated. Leave Request. Form to be completed by all eligible employees requesting annual, sick, or miscellaneous leave. Once signed by employee and approved by supervisor, form should be forwarded to the Institute Business Office. Hourly. A blank timesheet/timecard for hourly bi-weekly employees. Employee and supervisor should complete and return to the Institute Business Office. Salaried. A blank timesheet/timecard for salaried bi-weekly employees. Employee and supervisor should complete and return to the Institute Business Office. Entertainment, University Related. Form to be used to request reimbursement for university related entertainment. Completed and signed form and applicable receipts should be forwarded to the Institute Business Office. Honoraria & Fees Information Sheet. Form to be used to pay and/or reimburse non-UGA employees for services rendered. May also be used to pay research participants. Contact the Institute Business Office for proper procedures. Note: Special regulations apply on payments to international visitors. Completed form with signature of individual authorizing payment should be forwarded to the Institute Business Office. Petty Cash Disbursement Receipt. All requests for reimbursement by petty cash should include a completed disbursement receipt to indicate appropriate account and description of items purchased. Signature of vendor is not required if a detailed receipt is provided. Disbursement receipt as well as purchase receipt should be forwarded to the Institute Business Office for reimbursement. Travel Expense Statement. Form for tabulating expenses for approved UGA travel. Completed and signed expense statement along with applicable receipts should be forwarded to the Institute Business Office. Purchasing. All purchases are processed by Georganne Gonzalez (georgann@uga.edu). If you have any questions please feel free to contact her (542-1806). She will be happy to answer any questions or walk you through the purchasing system. Any item construed as equipment with a unit value exceeding $99.99 must be procured via a purchase request.
Funding Request Form. Fellows of IBR may request funds from the Institute to advance their efforts to obtain extramural funding. For example, funds have been allocated to support equipment purchases, pilot research and off-campus consulting. Fellows are expected to pursue internal funding mechanisms through the OVPR's office where appropriate. Requests for Institute funds are reviewed by the Executive Committee.
|
 |
 |
 |
 |
 |
